Oostaz

Summary:

Join a school as an Office Administrator and support a dynamic educational environment.

About the School:

A school located in a beautiful rural setting, offering a supportive and inclusive environment for students aged 6 months to 18 years. It is committed to providing a high-quality, all-round education that nurtures individual growth and excellence.

The Opportunity:

As an Office Administrator, you will play a vital role in supporting the smooth day-to-day operations of a school. This is an excellent opportunity for someone who is highly organized, detail-oriented, and passionate about contributing to a thriving educational institution.

Key Responsibilities:

Manage and maintain strong relationships with students, parents, colleagues, and external stakeholders.
Support the school’s financial processes, including invoicing, record-keeping, and supplier management.
Oversee general office management tasks across HR, finance, and operations.
Generate and manage invoices for parents, ensuring accurate and timely processing in Xero.
Handle billing inquiries and manage payments over the phone with suppliers.
Administer the Headteacher’s diary, including scheduling, gatekeeping, and preparing for meetings and events.
Manage pupil files, SCR, email correspondence, and confidential personnel records.
Provide administrative support for meetings, events, and visitor management.

Qualifications & Skills:

Required

Experience working in a busy school or office environment, ideally as a School Secretary or Head’s PA.
Strong IT skills, including proficiency in Microsoft Word, Excel, Publisher, and PowerPoint.
Ability to work independently and manage priorities during high-pressure periods.
Excellent organizational and administrative skills.

Preferred

Knowledge of Xero accounting software.
Experience with financial administration and invoicing processes.

Compensation & Benefits:

Competitive salary based on experience.
Free lunch provided on-site.
Access to wellness and life assurance programs.