Personal Assistant to Headmaster

Summary:

Personal Assistant to Headmaster – Support the Headmaster of Senior School with administrative and organisational tasks.

About the School:

A school committed to providing a high-quality British education for students of all nationalities, with a strong focus on academic excellence, personal development, and international outlook.

The Opportunity:

We are seeking a Personal Assistant to support the Headmaster of Senior School (Years 9-13). This role is essential in ensuring the smooth operation of the Headmaster’s office and the effective management of school activities. The successful candidate will play a key role in supporting the Headmaster and contributing to the school’s continued success.

Key Responsibilities:

• Provide day-to-day administrative and secretarial support to the Headmaster of Senior School
• Manage and prioritise written, email, and telephone communications
• Prepare, proofread, and distribute letters, reports, and correspondence
• Maintain accurate and up-to-date electronic and paper records and documentation
• Coordinate diaries, meetings, and appointments, including room bookings and hospitality
• Prepare agendas, take minutes, and follow up on action items
• Liaise with internal teams and external contacts to support school operations
• Assist with the organisation of school events, including Parents' Evenings and Open Days
• Support the Headmaster in the management of school trips, inspections, and staff development processes

Qualifications & Skills:

Required

• British education or qualifications
• Knowledge of the British education system, including IGCSEs, A Levels, and university application processes
• Native-level English speaking ability
• Previous experience in a personal assistant role
• Experience working in an independent or international school
• Excellent verbal and written communication skills
• Strong organisational and time management skills
• Ability to multitask and prioritise under pressure
• Proficient in office software and database management
• Experience using iSams
• Strong administrative skills and attention to detail
• Willingness to promote safeguarding and welfare of pupils

Preferred

• Working knowledge of Spanish
• Flexibility, tact, diplomacy, and patience
• Enthusiasm, energy, initiative, and a sense of humour
• Experience with school operations and event coordination

Compensation & Benefits:

• Competitive salary
• Comprehensive benefits package
• Opportunities for professional development
• Supportive and inclusive working environment
• Flexible working arrangements where possible