Head's PA and Junior School Secretary

Summary:

Head's PA and Junior School Secretary role with a focus on administrative and pastoral support.

About the School:

A school rooted in a strong Christian ethos, fostering intellectual, cultural, and spiritual growth for children aged 2½ to 18. It promotes character education and offers a wide range of co-curricular activities to support student development.

The Opportunity:

As the Head’s PA and Junior School Secretary, you will provide essential administrative and pastoral support to the Head of Junior School and the Stable Court office. This is a dynamic and impactful role that ensures the smooth operation of the Junior School and supports the needs of students, parents, and staff.

Key Responsibilities:

• Manage the Head of Junior School’s diary, correspondence, and meeting arrangements
• Coordinate staff briefings and training logistics
• Welcome visitors with professionalism and warmth
• Oversee attendance processes and collaborate with pastoral staff
• Coordinate academic reporting, parents’ evenings, and MIS updates
• Serve as the primary point of contact for parents, staff, and the school community
• Support event planning, trips, and after-school arrangements
• Maintain records, medical information, and compliance checks
• Assist with admissions, student induction, and transition to Senior School
• Produce regular communications to parents, including celebratory newsletters

Qualifications & Skills:

Required

• Strong administrative experience, particularly in a school environment
• Excellent organisational and time management skills
• Outstanding communication and interpersonal abilities
• Proficient in IT, including MS Office and database systems
• Ability to prioritise tasks and work under pressure
• Discreet and reliable with a commitment to the school’s ethos and values

Preferred

• Experience in a senior school or pastoral role
• Familiarity with school management systems
• Experience with event coordination and logistics
• Knowledge of child safeguarding procedures
• Experience with admissions and transition processes

Compensation & Benefits:

• Competitive salary
• Generous contributory pension scheme
• 5 x life assurance
• Free lunches during term time
• Onsite parking and cycle to work scheme