Personal Assistant to Executive Head and Head Teachers

Summary:

Personal Assistant to Executive Head and Head Teachers – Support school leadership with administrative excellence.

About the School:

A school with a strong focus on academic achievement, individual growth, and a supportive community. It is committed to preparing students for the future with a personalized and inclusive approach.

The Opportunity:

As a Personal Assistant to the Executive Head and Head Teachers, you will provide essential administrative support to senior leadership, ensuring the smooth operation of the school and the delivery of a high-quality experience for students and parents. This role is ideal for someone who thrives in a dynamic, collaborative environment.

Key Responsibilities:

• Support the Executive Head and Head Teachers with administrative tasks, including document creation, proofreading, and ensuring timely and accurate communication.
• Manage diary schedules, coordinate meetings with internal and external stakeholders, and prepare detailed meeting minutes.
• Coordinate school events such as parent evenings, awards ceremonies, and sports days, ensuring seamless execution.
• Assist with operational tasks including school photos, inset days, and campus-level activities.
• Monitor and record compliance with internal and external regulations, including staff training, complaints handling, and data management.
• Ensure all data handling is in line with UK-GDPR requirements and maintain accurate records for school policies and reporting.
• Act as a key point of contact for parents, providing excellent customer service through phone calls and email communication.
• Collaborate with the School Support Centre to ensure effective support for senior leadership and students.

Qualifications & Skills:

Required

• Strong administrative and organisational skills with the ability to manage competing priorities.
• Excellent communication skills, tact, diplomacy, and professionalism.
• High levels of accuracy, attention to detail, and discretion.
• Confident IT skills, including Microsoft Word, Excel, and database input.
• Previous experience in an administrative role.
• Exemplary levels of confidentiality and professionalism.

Preferred

• Familiarity with Student Management databases (preferably iSAMS).
• Good knowledge of Microsoft Teams.
• Experience managing data in line with UK-GDPR requirements.
• Experience within a similar role at a school.

Compensation & Benefits:

• Competitive salary of £31,000 per annum.
• 40 hours per week with a permanent contract.
• On-site working pattern with no hybrid options.