Executive Assistant and Administrative Officer

Summary:

Executive Assistant and Administrative Officer opportunity at a dynamic school in Dubai.

About the School:

A school committed to providing an innovative, values-based education that nurtures student growth and achievement. It is recognized for its unique programs and outstanding academic offerings.

The Opportunity:

As an Executive Assistant and Administrative Officer, you will provide essential support to the Senior Leadership Team and ensure the smooth operation of the school. This role is critical to maintaining the high standards of a school that is continuously striving for excellence.

Key Responsibilities:

• Manage and maintain office systems, including data management and filing.
• Take notes at meetings and assist during presentations.
• Screen and handle telephone calls, emails, and visitor inquiries.
• Organize and maintain diaries, manage appointments, and coordinate meetings.
• Prepare and compile reports, presentations, and materials for the Senior Leadership Team.
• Liaise with internal departments to implement projects and ensure effective communication.
• Coordinate logistics for Board meetings and manage administrative tasks for the SLT.
• Assist in budget management, financial record-keeping, and expense tracking.
• Support the SLT with ad-hoc projects and administrative duties as needed.

Qualifications & Skills:

Required

• Graduate in any discipline, with a minimum of 5 years of professional administrative experience.
• Strong communication skills, both written and verbal.
• Demonstrated ability to manage multiple tasks and prioritize effectively.
• Proficient in using Microsoft Office tools (Word, Excel, PowerPoint).
• Experience in a school or education sector is preferred but not essential.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred

• Experience in business correspondence and report writing.
• Familiarity with administrative software and tools.
• Experience in managing school events or meetings.
• Knowledge of educational systems or curriculum development.

Compensation & Benefits:

• Competitive salary and benefits package.
• Comprehensive health, dental, and vision insurance.
• Opportunities for professional development and career growth.
• Supportive and inclusive work environment.